| 2019-02-06 21:47:50 | <soenke> ready to delve into submission details again? |
| 2019-02-06 21:48:10 | <sprprtr> sure, |
| 2019-02-06 21:49:13 | <soenke> where do you want to start? should we tell the As since Cs and Bs have been contacted? |
| 2019-02-06 21:49:37 | * pippin (~pippin@gegl.org) has joined |
| 2019-02-06 21:50:30 | <Aude_K8> Could we got quickly through the list again to tell the updates since last wednesday? |
| 2019-02-06 21:50:38 | <houz> back |
| 2019-02-06 21:50:47 | <soenke> *link to submission list redacted* |
| 2019-02-06 21:52:03 | <soenke> @a-l-e do u want to start with a brief overview of responses u got? |
| 2019-02-06 21:52:33 | <a-l-e> 4 > no reply yet |
| 2019-02-06 21:52:44 | <a-l-e> 8 > needs more time |
| 2019-02-06 21:52:56 | <Aude_K8> and 6? |
| 2019-02-06 21:52:57 | <a-l-e> 6 > no reply yet |
| 2019-02-06 21:53:39 | <Aude_K8> 7 no reply either |
| 2019-02-06 21:54:01 | <sprprtr> i received updates for 66 and 53 (where to paste, will confirm details after the irc), 58 is okay to be workshop and will prepare for it |
| 2019-02-06 21:54:04 | <a-l-e> 11 > will think about a new proposal (but did not have his proposal anymore) |
| 2019-02-06 21:54:25 | <a-l-e> 19 > no reply yet |
| 2019-02-06 21:54:38 | <soenke> btw all thx for this follow-up work - I think the quality you all suggested we look for is great but of course also calls for more (communicative) work |
| 2019-02-06 21:54:49 | <sprprtr> apologies a-l-e i'm rushing :-( |
| 2019-02-06 21:55:05 | <a-l-e> 21 > is using custom tools that are not trivial |
| 2019-02-06 21:55:25 | <houz> 31 > it's a technical talk, so a presentation is ok i think |
| 2019-02-06 21:55:42 | <a-l-e> 50 > they have to discuss it internally but basically ok |
| 2019-02-06 21:56:03 | <a-l-e> 52 > it's fine if the audience is not rusty |
| 2019-02-06 21:56:09 | <soenke> just paste updated texts in new column, I would not delete / replace the original text so we can compare the two |
| 2019-02-06 21:57:14 | <Aude_K8> What was with 55? It does not have any "note"? |
| 2019-02-06 21:57:16 | <soenke> ...same for formats (we often suggested LT rather than talk etc, should keep both) |
| 2019-02-06 21:58:17 | <soenke> 55 > controversial but that was the one where we wanted to send the "writing / presentation guidelines" to make sure it#s not a pure marketing pitch |
| 2019-02-06 21:59:03 | <Aude_K8> and at the end we have a new proposition which came in last thursday |
| 2019-02-06 21:59:25 | <Aude_K8> number 67 |
| 2019-02-06 21:59:46 | <houz> green code? :-/ |
| 2019-02-06 22:00:25 | <soenke> re 67, I see no LGM link (yet), anyone? |
| 2019-02-06 22:00:36 | <a-l-e> 67? personally, it's rather a no for me. |
| 2019-02-06 22:00:51 | <houz> same |
| 2019-02-06 22:01:05 | <soenke> C then, right? |
| 2019-02-06 22:01:11 | <soenke> ...and it was late |
| 2019-02-06 22:01:14 | <a-l-e> it's not really an LGM topic and there is a high risk that the content is not sooo interesting. |
| 2019-02-06 22:01:44 | <Aude_K8> ok then I send a negative answer |
| 2019-02-06 22:02:07 | <sprprtr> c if all are on the same page, although it is interesting to think of environmental issues too |
| 2019-02-06 22:03:07 | <soenke> good topic but not for an event like this maybe, unless u see this part of a ux cluster... the description seems to assume that no-one has ever thought of eco / resource consumption concerns before |
| 2019-02-06 22:03:22 | <a-l-e> it looks like a talk for beginners. |
| 2019-02-06 22:03:23 | <soenke> ...which is not the case |
| 2019-02-06 22:03:27 | <soenke> exactly |
| 2019-02-06 22:03:29 | <sprprtr> yeah, that true |
| 2019-02-06 22:04:10 | <soenke> we did try to make sure you spend very little time on the lgm website, part of our zero-waste approach :) |
| 2019-02-06 22:04:29 | <sprprtr> lol |
| 2019-02-06 22:04:30 | <a-l-e> now i understand the dark background... |
| 2019-02-06 22:04:52 | <soenke> we had planned dark fonts too :9 |
| 2019-02-06 22:05:42 | <soenke> ok but what are we saying now re Bs - wait until end of week, then send reminders? and by when should we finalize the list / schedule? |
| 2019-02-06 22:05:45 | <a-l-e> so, we fill G and I for the B... |
| 2019-02-06 22:05:56 | <a-l-e> columns G and I for B-talks |
| 2019-02-06 22:06:34 | <soenke> @a-l-e that would be my suggestion, then we can build the website / schedule from this list |
| 2019-02-06 22:06:52 | <a-l-e> with in G a suggestion for a decision from the person who managed the case. |
| 2019-02-06 22:07:03 | <houz> i think if a talk is B because we don't like the abstract while agreeing that we will basically accept it i would confirm it even without the new abstract in place |
| 2019-02-06 22:07:20 | <soenke> @hour good pt |
| 2019-02-06 22:07:33 | <a-l-e> than we can go through all G and mark the one where we think that there is a need for further discussion, otherwise it's what has been proposed in second instance. |
| 2019-02-06 22:07:37 | <a-l-e> it's ok that way? |
| 2019-02-06 22:07:40 | <soenke> @houz that's how academic publishing works too - accepted with revisions |
| 2019-02-06 22:08:08 | <soenke> @a-l-e what date do you foresee for that? |
| 2019-02-06 22:08:18 | <a-l-e> sometimes there are talk where LT has been suggested but after a discussion with the person, a full talk is ok. |
| 2019-02-06 22:08:35 | <soenke> ok makes sense |
| 2019-02-06 22:09:00 | <a-l-e> well, i will fill the data i have tomorrow and we will see how fast we have a decision for every case. |
| 2019-02-06 22:09:07 | <a-l-e> end of the week should be ok. |
| 2019-02-06 22:09:18 | <a-l-e> i hope that only few cases will not be clear by sunday. |
| 2019-02-06 22:09:27 | <houz> does anyone feel that the number of talks and workshops we have won't fit into the schedule? in that case we would need to weed out the less strong candidates now, even though they are A or B |
| 2019-02-06 22:09:54 | <a-l-e> i think pippin counted them and it looked fine |
| 2019-02-06 22:10:11 | <houz> great |
| 2019-02-06 22:10:31 | <Aude_K8> Maybe we can send As and Bs a confirmation that they are in the programm, and the form of talk will be confirm soon? Or only to the As since Bs have already been contacted? |
| 2019-02-06 22:10:43 | <soenke> https://www.irccloud.com/pastebin/yQ1uIlvI/ |
| 2019-02-06 22:10:51 | <a-l-e> multiple confirmations tend to confuse people |
| 2019-02-06 22:11:36 | <soenke> I think we should finalize the "writing / submission guidelines" first and include that in ALL emails to As and Bs... |
| 2019-02-06 22:11:57 | <houz> good point |
| 2019-02-06 22:11:58 | <soenke> ...just didn't have time for that this week but can by Friday |
| 2019-02-06 22:12:18 | <soenke> ...and would then post here /send to program committee for final edit |
| 2019-02-06 22:12:37 | <Aude_K8> Then I would send tomorrow an email saying that the programm committee needs a few more days. Because people have already contacted me |
| 2019-02-06 22:12:39 | <sprprtr> ok, in the meantime we can drop a line/heads up to the people we contacted that you will be in touch? |
| 2019-02-06 22:12:59 | <soenke> if anyone wants to drop in ideas beforehand here it is again https://hackmd.io/IaEKfZm6QrCTkUHllzJi5g |
| 2019-02-06 22:13:57 | <soenke> aude_k8 I think that makes sense - a general email (all emails bcc) to say "pls be patient we are waiting for feedback from a few submitters regarding their abstracts but will be in touch asap" |
| 2019-02-06 22:14:18 | <sprprtr> does this apply to the people we already contacted? |
| 2019-02-06 22:14:58 | <soenke> good q... maybe pt to that part of the website once it's up, if that's what you mean |
| 2019-02-06 22:15:02 | <sprprtr> i'm +1 with a-l-e that this may confuse things |
| 2019-02-06 22:15:49 | <sprprtr> but, since there's trace of who was contacted, @Aude can easily follow up on the ones who have no notes? |
| 2019-02-06 22:16:28 | <a-l-e> using the website as a blog (as it is intended) and posting them a news that we received N proposal, and that we blah blah and we foresee to send the confirmations next weeks? |
| 2019-02-06 22:16:42 | <sprprtr> +1 |
| 2019-02-06 22:16:57 | <a-l-e> i really would not contact people to whom we don't have questions to ask. |
| 2019-02-06 22:17:15 | <sprprtr> but we must send them confirmations |
| 2019-02-06 22:17:21 | <a-l-e> we should confirm them all at once. |
| 2019-02-06 22:17:29 | <houz> right, the website should be used as a blog so people see that things are actually happening (and have a reason to come back more often) |
| 2019-02-06 22:18:21 | <Aude_K8> what speaks against an email "we need a few more days - thanks for patience"? |
| 2019-02-06 22:18:52 | <sprprtr> i have no problem with that if its for people who have not been contacted |
| 2019-02-06 22:19:01 | <a-l-e> i don't think we have ever sent confirmations as much in advance... |
| 2019-02-06 22:19:09 | <sprprtr> we have |
| 2019-02-06 22:19:28 | <a-l-e> well, not that often : - ) |
| 2019-02-06 22:19:47 | <sprprtr> we wvwn had an email via the website one year, i remember it was a-l-e and i doing it :-) |
| 2019-02-06 22:19:57 | <Aude_K8> @sprprtr of course just for people not already been contacted |
| 2019-02-06 22:20:20 | <a-l-e> ok, it's slowly time for some sleep here (or at least rest) |
| 2019-02-06 22:20:40 | <sprprtr> yeah |
| 2019-02-06 22:20:50 | <houz> shall we fix a new meeting this weekend? |
| 2019-02-06 22:21:32 | <sprprtr> i could do the weend, but will probably have to miss 20th |
| 2019-02-06 22:21:57 | <sprprtr> weekend |
| 2019-02-06 22:22:26 | <Aude_K8> Weekend is not possible for me, sorry |
| 2019-02-06 22:22:29 | <soenke> how about Monday 9PM? weekends are usually spent offline / at other people's places etc |
| 2019-02-06 22:22:40 | <houz> monday i won't be around |
| 2019-02-06 22:23:07 | <a-l-e> monday won't do for me. |
| 2019-02-06 22:23:34 | <soenke> ok then wed again? |
| 2019-02-06 22:23:36 | <a-l-e> saturday at 18:00 would work for me |
| 2019-02-06 22:23:54 | <soenke> and we will update the text on the website to let people know what's been happening, good idea. |
| 2019-02-06 22:24:19 | <a-l-e> it would be nice if you don't update the text, but a blog there. |
| 2019-02-06 22:24:30 | <soenke> ...if u want to go through this Sat / Sun great, I just won't be able to join |
| 2019-02-06 22:24:39 | <soenke> ok will create a blog entry |
| 2019-02-06 22:24:59 | <sprprtr> i cant do mon sorry |
| 2019-02-06 22:25:02 | <a-l-e> monday to friday will be hard for me... wed & thu might be the best ones, thought. |
| 2019-02-06 22:25:11 | <a-l-e> though. |
| 2019-02-06 22:25:32 | <houz> since we didn't mention names today, may i post this log (with the link to the google doc removed)? |
| 2019-02-06 22:25:39 | <soenke> ok so maybe a smaller groupd on the weekend it is then, just let us know what we / K8 can do next |
| 2019-02-06 22:26:09 | <sprprtr> weds ok for me, i'd rather have us all together |
| 2019-02-06 22:26:23 | <Aude_K8> @houz maybe you can give K8 an update on monday ? :-) |
| 2019-02-06 22:26:47 | <soenke> sure post the log w/o link to doc |
| 2019-02-06 22:27:19 | <houz> Aude_K8: sure, i'll come over while my tea water boils :-) |
| 2019-02-06 22:27:31 | <soenke> so feb 13? we can let people know we need their response / updated abstract by feb 12 at the latest... |
| 2019-02-06 22:28:34 | <a-l-e> i'll try to be online... i will prbably be in the mountains. |
| 2019-02-06 22:28:39 | <soenke> cool |
| 2019-02-06 22:28:51 | <soenke> don't worry if you are taking time off enjoy |
| 2019-02-06 22:28:55 | <pippin> a question wrt the venue - will we have the smaller rooms for bofs/workshops and a bigger room for lecture, with access all times to all of them? |
| 2019-02-06 22:29:12 | <soenke> ...maybe let us know if there's any follow-up we can / should do while you are offline |
| 2019-02-06 22:29:28 | <soenke> @pippin that is the plan |
| 2019-02-06 22:30:08 | <soenke> @pippin we will finalize location planning once we have the final list so we know how many workshops / bofs etc we will have to organize |
| 2019-02-06 22:30:09 | <a-l-e> ok, good night people! |
| 2019-02-06 22:30:17 | <soenke> gute nacht all |
| 2019-02-06 22:30:20 | <sprprtr> night a-l-e |
| 2019-02-06 22:30:25 | <Aude_K8> bonne nuit! |
| 2019-02-06 22:30:30 | <sprprtr> night all |
| 2019-02-06 22:30:32 | <pippin> soenke: sounds good |
| 2019-02-06 22:30:35 | <pippin> bona nit |
| 2019-02-06 22:30:44 | <soenke> so Wed Feb 13 21:00 again then, ok? |
| 2019-02-06 22:30:57 | <houz> soenke: ok |
| 2019-02-06 22:30:58 | <Aude_K8> ok |
| 2019-02-06 22:31:00 | <sprprtr> yup, laku noc :-) |
download raw logfile: LGM2019_meeting_log_2019_02_06_submissions.txt