2017-10-10 20:26:53 Hi there! 2017-10-10 20:27:19 Sorry for the delay, have you started the conversation? 2017-10-10 20:30:48 Hey alewwb. Isn't it in 1/2 hour? 2017-10-10 20:31:04 ok, my usual mess with times 2017-10-10 20:31:12 I saw 19:00 in a previous mail 2017-10-10 20:31:29 19:00 GMT I suppose. 2017-10-10 20:32:06 anyway, thanks, I wait 2017-10-10 20:32:08 ;-) 2017-10-10 20:33:31 I believe it was 21:00 CEST :) http://www.timebie.com/std/centraleuropean.php?q=21 2017-10-10 20:33:32 Title: 9:00 PM 21:00 CET to Local Time -- TimeBie (at www.timebie.com) 2017-10-10 20:39:25 * ale[m] (alematrixo@gateway/shell/matrix.org/x-ifwfjvuvktcugxnu) has joined 2017-10-10 20:48:09 ok, so 3pm EDT :) 2017-10-10 20:55:13 * Tavmjong (~tbah@chv78-1-82-233-243-137.fbx.proxad.net) has joined 2017-10-10 20:58:28 * gingercoons (~ginger@2a01:4c8:819:7847:a135:6987:4566:fdd2) has joined 2017-10-10 20:59:46 * pippin (~pippin@gegl.org) has joined 2017-10-10 21:00:34 ... i'll be here in about 10 min... 2017-10-10 21:05:34 well, I suppose first of all... thanks for the support!!! 2017-10-10 21:06:21 I think this chat would be interesting for the local group as an introduction point 2017-10-10 21:06:52 that's it, collecting your opinion about how to organise a LGM successfully taking into account the experience of previous years 2017-10-10 21:07:18 hi!!! 2017-10-10 21:07:27 * albert (~albert@175.pool85-61-195.dynamic.orange.es) has joined 2017-10-10 21:07:46 maca and albert are part of the local group 2017-10-10 21:07:54 Hola from Sevilla! 2017-10-10 21:09:31 someone breaks the ice? 2017-10-10 21:09:37 Hey. I'm Julien, from NYC. Since I'm still at work atm. I'll be mostly listening here. :) 2017-10-10 21:10:09 But congratulation on the application and really really looking forward to be in Sevilla soon :) 2017-10-10 21:10:30 if we're doing some little introductions, ginger, currently from Bristol, local org of LGM 2015 in Toronto 2017-10-10 21:11:40 thx ginger. Yes. Julien. Involved in LGM organization since 2 years (roughly). Trying to help with communication, social media, etc. 2017-10-10 21:11:46 so... what issues do we need to discuss? 2017-10-10 21:12:20 hi all, lara here lgm 2016 london org 2017-10-10 21:12:37 there are some useful resources you should know about, located at http://libregraphicsmeeting.org/lgm/ 2017-10-10 21:12:38 Title: Libre Graphics Meeting | Un site utilisant WordPress (at libregraphicsmeeting.org) 2017-10-10 21:12:48 well, I forgot to mention, I'm Ale from local group, but now in London 2017-10-10 21:12:48 Hi... website... :-) 2017-10-10 21:13:02 Dates... 2017-10-10 21:14:08 topics 2017-10-10 21:14:43 ...how to use the global community to make your local job easier 2017-10-10 21:14:47 we have a proposal of dates 2017-10-10 21:15:06 ok, dates, we were thinking in the last week of April 2017-10-10 21:15:40 27th-30th 2017-10-10 21:16:36 hello from norway, I'm pippin.gimp.org, lgm long term particpiant in content/schedule puzzling - and original instigator of our 'state of libre graphics' tradition 2017-10-10 21:19:44 As for the dates, I know that May 1st is a day off in Belgium. Is it the same in Spain? 2017-10-10 21:19:54 yes, of course 2017-10-10 21:20:00 day of workers 2017-10-10 21:20:25 yep, day off 2017-10-10 21:21:14 Would it make sense to include that day in LGM? Or not? 2017-10-10 21:21:41 we can join the demo 2017-10-10 21:22:00 but 1 of may is Wednesday 2017-10-10 21:22:22 tuesday 2017-10-10 21:22:24 or possibly some nice party in the evening is some people stay on past the 1st? 2017-10-10 21:22:27 tuesday? 2017-10-10 21:22:43 yes 2017-10-10 21:23:33 we can have the closing party on 30th 2017-10-10 21:24:14 if you have your dates (and your venue for those dates), worth thinking backwards about when various tasks (program fixed, talks accepted, talk deadline, call comes out, etc.) need to happen 2017-10-10 21:24:50 that could be great 2017-10-10 21:25:39 the first thing that is nice to get in place... is taking over the website, which means having someone locally that can adapt the wordpress instance for 2018 with a spruced up visual identity building on the past identities 2017-10-10 21:25:48 ok, we can set a pad with a timeline 2017-10-10 21:26:16 I was setting up one in hackmd 2017-10-10 21:26:19 https://hackmd.io/EYNgHAJgzArAjFAtHAhgBhogLCOB2RMONFRGAM3LCygFM0owBOMIA===# 2017-10-10 21:27:42 who has access to the current site? 2017-10-10 21:28:09 and how does it work right now? 2017-10-10 21:28:14 a different wp for each year? 2017-10-10 21:28:38 there's an infrastructure team (including ale[m] ) that manages the ongoing web infrastructure 2017-10-10 21:28:46 ok 2017-10-10 21:28:55 ale ideale was web infrastructure lead in the past 2017-10-10 21:29:20 ok, so Maka, Ale and me will do website and visual identity 2017-10-10 21:29:37 he rigs up a fresh wordpress instance - but his role is more of sys-admin, not webmaster 2017-10-10 21:29:44 ok 2017-10-10 21:30:02 no problem with that, dealing with websites is our daily life 2017-10-10 21:30:02 there's also a content team to help with things like (in varying degrees in past years) getting the cfp ready, puzzling the schedule, etc. 2017-10-10 21:30:29 all web dev is stored here https://github.com/libregraphicsmeeting 2017-10-10 21:30:43 perfect 2017-10-10 21:30:47 I suppose one way of dealing with this is having one person of the local group in each necessary team 2017-10-10 21:31:04 we've infrastructure, content... 2017-10-10 21:31:18 is there any more? 2017-10-10 21:31:32 needed to deal with the LGM? 2017-10-10 21:32:02 you mean website? 2017-10-10 21:32:14 no, talking about groups 2017-10-10 21:32:28 Communication 2017-10-10 21:32:41 very related to content 2017-10-10 21:32:43 there's also been a bit of work on setting up a fundraising team 2017-10-10 21:32:44 there's a bunch: program, comms, fundraising 2017-10-10 21:33:08 program=content in the terms we've been using, comms being mostly different people 2017-10-10 21:33:20 * nomis quickly throws an "hello" into the group 2017-10-10 21:33:31 any of these groups have regular meetings? 2017-10-10 21:33:36 Yes. Communication is related to content. But we have tried to focus on reaching to local and international news site. Handling social media, etc. 2017-10-10 21:34:07 and of course documentation 2017-10-10 21:34:09 and confusingly, content manages program, but doesn't produce content per se :d 2017-10-10 21:34:24 :) 2017-10-10 21:34:55 the content team deals with the work needed in preparing the text on the call for presentations/workshops, communicating (revising, accepting, rejecting) submissions, and puzzling a schedule to group releted talks and avoid obvious collisions 2017-10-10 21:34:58 Maybe indeed it is better then to regroup or redifine content and communication. As in Program and Content :) 2017-10-10 21:35:34 Or Program and Comm' :) 2017-10-10 21:36:44 alewwb: in past years these groups of people have coordinates needed extra internal communications among themselves, and then reported back progress in meetings like this one 2017-10-10 21:36:59 ok 2017-10-10 21:37:40 coming back to timeline 2017-10-10 21:37:50 in opinion of organisers of past years 2017-10-10 21:38:02 which are the most urgent milestones to achieve? 2017-10-10 21:38:13 set up the website 2017-10-10 21:38:16 get the website up and get a call released 2017-10-10 21:38:20 put the call out 2017-10-10 21:38:24 call for participation; website, yes 2017-10-10 21:38:34 laraaa jinx :D 2017-10-10 21:38:38 ok 2017-10-10 21:38:46 consensus ;) 2017-10-10 21:38:55 and in your opinion, which one is a good deadline fot that milestone? 2017-10-10 21:38:59 and an email list (or other mechanism) for receiving papers and questions about them 2017-10-10 21:39:00 * a-l-e (~a-l-e@178.197.228.59) has joined 2017-10-10 21:39:25 yes, i've been taking care of the technical part of the website for the last many years... 2017-10-10 21:39:29 the website should IMO be online *before* the call for content - even just announcing the dates with the city is enough to wattant a website 2017-10-10 21:39:32 we were using (maybe still are) a wordpress plugin for submissions 2017-10-10 21:39:34 sometimes in november, cos if left too late catches xmas and delays the whole thing 2017-10-10 21:39:37 the instalnce for 2018 is already in 2017-10-10 21:39:43 ... place 2017-10-10 21:40:15 the call for participation should already have gone out, ideally. people need at least 6 months notice, though, if they have to arrange visas 2017-10-10 21:40:16 a big issue with dates for submissions is visas. for people who need them, they'll need an answer about their talk in time to apply for a visa 2017-10-10 21:40:17 it's a wordpress. the best way to create a new site, is to create a child for a supported theme. 2017-10-10 21:40:52 alewwb: Hi there - I've organized LGM ths year in Rio. (Also at work right now) 2017-10-10 21:41:27 So, indeed - worry about getting the website. We got that very late, and it was a domino effect ending up in low turnover. 2017-10-10 21:41:51 so, we need the website asap 2017-10-10 21:41:58 ok, I see there're a lot of intertwined tasks here 2017-10-10 21:42:29 so for example a month for design and website 2017-10-10 21:42:33 maca, the website is there. 2017-10-10 21:42:36 yes. them either final dates, or a way to figure out whatever information you can with aproximate dates. 2017-10-10 21:42:38 is good enough in your opinion? 2017-10-10 21:42:47 (having dates late also blocked us) 2017-10-10 21:43:08 a lot of information on websites is copy/paste 2017-10-10 21:43:15 except for local specifics... 2017-10-10 21:43:37 And one thing when doing the conference logo for 2018: it should be based on the "2d" 3 squares of up to 2015. 2017-10-10 21:43:55 yes 2017-10-10 21:43:56 yeah, it need to lose london 3d :) 2017-10-10 21:44:00 the "3dish" should have been the identity of London-2016 only 2017-10-10 21:44:03 of which svgs are on github 2017-10-10 21:44:16 but I had a mishap in my comunication, and it ended up being the idenitity for 2017 as well. 2017-10-10 21:44:33 yes, all on github and a number of annual sites under press material 2017-10-10 21:45:24 (btw, gwidion, you should put the program in wordpress, so that we can make the site static after that...) 2017-10-10 21:45:31 on 2016 about -> press kit 2017-10-10 21:46:13 I'm studying the last site a bit and it's quite straightforward 2017-10-10 21:46:18 a-l-e: sure. 2017-10-10 21:46:46 alewwb: there are some more adventurous ones from older years 2017-10-10 21:46:59 brussels and madrid both had very nice ones 2017-10-10 21:46:59 in a good or bad sense? 2017-10-10 21:47:06 good sense 2017-10-10 21:47:11 ok, :-) 2017-10-10 21:47:17 some of us organizers were slightly lazy about web design :) 2017-10-10 21:48:04 who handles the contact form of the site? local organisers or one of the groups? 2017-10-10 21:48:23 emails go to the local organizers... 2017-10-10 21:48:28 ok 2017-10-10 21:48:29 local 2017-10-10 21:49:18 although we had a link to fundraising contact and github bugtracker 2017-10-10 21:49:20 so, ale you've to give us access to the server, ssh would be great 2017-10-10 21:49:32 well, i'd prefer not to do that. 2017-10-10 21:49:36 ok 2017-10-10 21:49:39 I understand it 2017-10-10 21:49:45 how do we do then? 2017-10-10 21:50:20 well, we can discuss the details by email 2017-10-10 21:50:25 one+ local as wordpress administrator; multiple editors; the theme comes in through git / github. 2017-10-10 21:50:42 yes, we can have a meeting where i can show how it has been done in the past. 2017-10-10 21:50:51 great 2017-10-10 21:51:00 perfect, that would be great 2017-10-10 21:51:19 it's not difficult. we just have to improve with the automatic pushing of the git commits to the web server. 2017-10-10 21:51:47 good 2017-10-10 21:52:17 i have to say, with all complications on london side - git based work was fab, ale thanks again! 2017-10-10 21:52:17 basically: 2017-10-10 21:52:18 so coming back to a previous question I did, in your opinion which is a good deadline for having the site ready? 2017-10-10 21:52:42 being more specific than 'asap') 2017-10-10 21:52:55 in an ideal world, it would be nice to accept talks by the end of january 2017-10-10 21:53:03 well, i'd like to have a temporary website up and running asap... and a good website before december? 2017-10-10 21:53:10 even three months is a bit tight for visas in some places 2017-10-10 21:53:25 we'll have it before 2017-10-10 21:53:54 (well, i don't think visas are our biggest concern right now... at least not as long as we don't have any plans about finances and reimbursing tickets...) 2017-10-10 21:54:07 depending on your availability, i reckon first week of november... 2017-10-10 21:54:36 (they do come up, though. we've had GSoC students who have funding to come, but who have needed visas) 2017-10-10 21:54:52 the information on the site needed for visas is minimal. A template letter to be sent to whoever requests it is another thing. 2017-10-10 21:55:16 well, the students shold request a visa for attending the meeting. it's a meeting not a conference! 2017-10-10 21:55:18 :-) 2017-10-10 21:55:31 what I meant by bringing up the visas is that they provide a good aspirational deadline for acceptance notices 2017-10-10 21:55:41 here's some old docs i saved 2017-10-10 21:55:45 http://libregraphicsmeeting.org/2016 2017-10-10 21:55:47 Title: Libre Graphics Meeting 2016 London, 15-18 April 2016 (at libregraphicsmeeting.org) 2017-10-10 21:55:51 sorry 2017-10-10 21:55:58 http://libregraphicsmeeting.org/2016/docs-archive/ 2017-10-10 21:55:59 Title: docs archive Libre Graphics Meeting 2016 (at libregraphicsmeeting.org) 2017-10-10 21:56:11 ther's visa letter templte from toronto 2017-10-10 21:56:20 i can send you the one i made for london 2017-10-10 21:56:29 ok people, so we have two things clear: the date and that we need the website asap. That's a start 2017-10-10 21:56:38 :-D 2017-10-10 21:56:39 yeah 2017-10-10 21:56:44 yes, indeed 2017-10-10 21:56:49 wind behind sails 2017-10-10 21:57:15 even a website with just the text "2018, Seville" is a good start :) 2017-10-10 21:57:25 :-) 2017-10-10 21:57:26 yeah, we can do that. 2017-10-10 21:57:43 more stuff, topics 2017-10-10 21:57:45 we just have to replacae the cactus and put the dates. 2017-10-10 21:58:02 yes, agree with pippin, get that done this week :0 2017-10-10 21:58:04 :) 2017-10-10 21:58:25 do we have to set up topics for the meeting? 2017-10-10 21:58:35 alewwb, we can sit down "together" on of this evening and get a minimal site online. it will not take long. 2017-10-10 21:58:37 or craft some kind of participatory process to get them? 2017-10-10 21:59:14 we have had topics for some of the LGMs... but it's not mandatory :-) 2017-10-10 21:59:19 ok 2017-10-10 22:00:00 if somebody has a good idea, it's nice to have a topic... but i don't think we have to force one. 2017-10-10 22:00:04 and does someone here feel like there's some important topic that should be covered in the meeting? 2017-10-10 22:00:06 in hackmeetings i've attended it's the community through the call for nodes who send the topics 2017-10-10 22:00:28 having a topic helps with figuring out how to modify the logo :) 2017-10-10 22:00:32 I do not know what the state of fundraising/sponsorship for travel reimbursement is, but it is better for the local team to seek out their own funds for local costs not be reliant on external funds infrastructure 2017-10-10 22:01:04 ok, so you're talking of a generic, global topic? 2017-10-10 22:01:49 mmmhmm. which a few years have had, but which, as a-l-e says, is not at all mandatory 2017-10-10 22:02:20 *new* and exciting things done with our eco system of softwares,. both software and cultural projects have tended to always be on-topic/accepted :) 2017-10-10 22:02:43 "libre Graphics", that is - but in past sites you will find less generic things. People in general are interested in presenting their grapics related projects anyway, ranging from raster-image editing to video to font design 2017-10-10 22:03:12 passing though 3D modeling and animation and fashion desigin 2017-10-10 22:03:29 as a theme: "Independence" as in "Software independence" ;) 2017-10-10 22:03:45 or interdependence 2017-10-10 22:03:56 or transdependence 2017-10-10 22:03:57 many years we've also added a special focus for the year, trying to attract new groups or topics in addition :0 2017-10-10 22:03:58 Indeed, better. :) 2017-10-10 22:04:00 or Catalonia Independence? 2017-10-10 22:04:02 s/:0/:)/ 2017-10-10 22:04:04 independence is a hot topic right now aroun here 2017-10-10 22:04:11 :) 2017-10-10 22:04:21 yup 2017-10-10 22:05:09 well anyway we can have a brainstorm session about a main topic 2017-10-10 22:05:38 and that would make easier find a 'concept' for the whole meeting 2017-10-10 22:05:54 in terms of more granular topic, the content team tends to try to put together talks in thematic groups 2017-10-10 22:06:02 based on the proposals that come in 2017-10-10 22:06:07 ok 2017-10-10 22:06:23 so that like-presentations can be close to each other on the program. 2017-10-10 22:07:50 i think that we can switch to "program team"... 2017-10-10 22:09:39 btw, if i understood correctly, how the rooms are and when they are free, i think that we will have to write a call for proposals that helps proposing talks that matches the location (... we will not have an auditorium with 150 places...) 2017-10-10 22:10:01 that's important indeed 2017-10-10 22:10:23 ... probably we will need talks that are more focused on specific themes. 2017-10-10 22:10:57 we maybe can have a bigger space but it's not near the others 2017-10-10 22:11:01 people, Maka and me need to leave... It's 10pm here and we haven't had dinner yet... Still in our office 2017-10-10 22:11:09 iirc, there was the idea of an opening day in a bigger place, but i does not have to be a high priority... more something that can happen... : - ) 2017-10-10 22:11:28 eh eh... my train is also getting closer to zurich... 2017-10-10 22:12:18 ok, regarding the big space at the beginning I think we'll get it 2017-10-10 22:12:20 a good thing to do before the meeting breaks up might be to confirm the tuesdays, 21:00 CEST is a good time for the recurring fortnightly meeting 2017-10-10 22:12:34 ok, yeah 2017-10-10 22:12:58 do we keep also 21:00 CET? 2017-10-10 22:13:12 for me it's good, although I'm flexible 2017-10-10 22:13:18 it works for me at the moment 2017-10-10 22:13:33 it's ok for me 2017-10-10 22:14:12 ... on tuesday i have a recurring event until 21:00/21:15... and then i have to head home. 2017-10-10 22:14:12 so next meeting would be 12th November 2017-10-10 22:14:24 so 2017-10-10 22:14:41 you propose to change date or time? 2017-10-10 22:15:01 in two weeks, no? 2017-10-10 22:15:48 thursday was better for me... but i can live with tuesday if it's ok that i am around at the very beginning and then have about 15min break... 2017-10-10 22:16:07 (well i can say hello at the very beginning) 2017-10-10 22:16:22 so if we keep the tuesday, two weeks from now would be 24 October 2017-10-10 22:16:30 in two weeks would be 24th october 2017-10-10 22:16:33 right 2017-10-10 22:16:37 yep 2017-10-10 22:17:01 ok 2017-10-10 22:17:07 but is there here any problem in keeping thursdays? 2017-10-10 22:17:21 taking into account Ale's schedule) 2017-10-10 22:17:53 I say it because we proposed this tueday not to change the current schedule 2017-10-10 22:18:06 alewwb, maca this time thursday was not possible for you... but if generally it's ok, i prefer thursday... 2017-10-10 22:18:26 for me it's ok 2017-10-10 22:18:27 i can do thursdays before 9pm unfortunately 2017-10-10 22:18:35 yeah, it's no problem for me tuesday or thursday 2017-10-10 22:18:39 can not 2017-10-10 22:18:57 wednesdays? 2017-10-10 22:19:23 tues/weds eve are fine 2017-10-10 22:19:30 i'd rather wednesdays 2017-10-10 22:19:33 is Wednesday good for everybody? 2017-10-10 22:19:45 wednesdays good for me too 2017-10-10 22:20:21 a-l-e: ? 2017-10-10 22:20:25 it is ok for me. Wed evening Sao Paulo time would not be good, but 21h00 CET is earlier than that. 2017-10-10 22:20:37 fine for me... 2017-10-10 22:20:42 I presume people who are silent consider the different weekdays to be rather similar to each other :) 2017-10-10 22:21:00 +1 what pippin said :) 2017-10-10 22:21:13 ok, wo we agree wednesday as meeting day 2017-10-10 22:21:19 ok 2017-10-10 22:21:23 so 2017-10-10 22:21:25 next meeting on wednesday 25th? 2017-10-10 22:21:25 no wo 2017-10-10 22:21:33 yes 2017-10-10 22:21:45 same time 2017-10-10 22:21:50 same place 2017-10-10 22:21:56 :) 2017-10-10 22:22:17 nice! 2017-10-10 22:22:20 we'll have a wonderful website 2017-10-10 22:22:26 by that time 2017-10-10 22:22:46 super-duper 2017-10-10 22:22:51 good to have the ball rolling - and as a goal; we should try to keep the meetings to ~1h ;) 2017-10-10 22:22:55 * a-l-e continues t oread on mobile... 2017-10-10 22:23:11 pippin: I absolutely agree 2017-10-10 22:23:21 we have the mailing list too 2017-10-10 22:23:29 one hour should be more than enough 2017-10-10 22:23:37 yeah, see u in the next meeting. I'm starving!!! 2017-10-10 22:23:43 maca, alewwb and albert: good to meet you and thanks for taking this on! 2017-10-10 22:23:58 nice to meet you! 2017-10-10 22:24:22 bye amigas! 2017-10-10 22:24:27 * albert has quit (Quit: Saliendo) 2017-10-10 22:24:43 Ciao 2017-10-10 22:25:30 we could put the next meeting schedule on the channel topic. 2017-10-10 22:25:50 a-l-e: 2017-10-10 22:26:02 (says me just as ale[m] looses the power to do that :-) ) 2017-10-10 22:26:11 we'll have a local group meeting and we can arrange a date 2017-10-10 22:26:18 to start working on the website 2017-10-10 22:26:42 * a-l-e_ (~ale@21.37.3.213.static.wline.lns.sme.cust.swisscom.ch) has joined 2017-10-10 22:26:43 is there any good day of the week to meet? 2017-10-10 22:27:05 * a-l-e has quit (Ping timeout: 240 seconds) 2017-10-10 22:28:15 Ciao everyone. 2017-10-10 22:28:48 ciao 2017-10-10 22:29:01 ok, good night to everyone! 2017-10-10 22:29:09 ;) 2017-10-10 22:29:22 * laraaaa has quit (Quit: Leaving) 2017-10-10 22:30:04 alewwb: wed and thu are fine this week... even fri... i think... 2017-10-10 22:30:32 ahhh, is ale[mobile]? 2017-10-10 22:30:46 I was wondering... three ales! 2017-10-10 22:31:14 ok, I'll talk with Albert and Maca 2017-10-10 22:31:21 * a-l-e_ has quit (Ping timeout: 240 seconds) 2017-10-10 22:31:25 and we set the meeting taking into account that