| 2017-11-08 19:56:20 | <xuv> Hey everyone. I'm sorry. I have a meeting conflict with work. I won't be able to join for the org meeting later today. |
| 2017-11-08 20:10:43 | * a-l-e has quit (Remote host closed the connection) |
| 2017-11-08 20:10:59 | * a-l-e (~a-l-e@31.24.13.70) has joined |
| 2017-11-08 20:46:33 | * frank (~frank@2602:306:c4b1:8b10:742e:8eba:dd7a:a3cb) has joined |
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| 2017-11-08 21:01:15 | <frank> Is it meeting time? |
| 2017-11-08 21:01:52 | <a-l-e> yes |
| 2017-11-08 21:03:28 | <a-l-e> so, the local team have created the website and we've put it online + set it as the default one for lgm.org |
| 2017-11-08 21:03:50 | <gwidion> hi there! |
| 2017-11-08 21:04:02 | <frank> How far are we from soliciting talks? |
| 2017-11-08 21:04:24 | <a-l-e> well, i guess that december would be a good time... |
| 2017-11-08 21:05:15 | <a-l-e> hi gwidion |
| 2017-11-08 21:05:30 | <pippin> but we're on track this year, having a website up, with the dates already before we've authored a call for content (talks/workshops/more) is wonderful :) |
| 2017-11-08 21:05:51 | <frank> It's nice! |
| 2017-11-08 21:05:55 | <gingercoons> and the website looks really nice! props to the local orgs and the infrastructure team! |
| 2017-11-08 21:06:06 | * albert (~albert@175.pool85-61-195.dynamic.orange.es) has joined |
| 2017-11-08 21:06:17 | <albert> Hello! |
| 2017-11-08 21:06:36 | <a-l-e> hi albert |
| 2017-11-08 21:06:54 | * maca (~Adium@175.pool85-61-195.dynamic.orange.es) has joined |
| 2017-11-08 21:07:03 | <maca> Hi!! |
| 2017-11-08 21:07:14 | <a-l-e> voilà... now we're only missing ale ... |
| 2017-11-08 21:07:23 | <albert> Ale is not coming |
| 2017-11-08 21:07:28 | <a-l-e> ah, ok! |
| 2017-11-08 21:07:34 | <albert> he had to attend a conference |
| 2017-11-08 21:07:35 | <pippin> *.es: hola, we're currently praising the state of the website :) |
| 2017-11-08 21:08:13 | <albert> yeah, it's nice! |
| 2017-11-08 21:08:30 | <maca> we were thinking this morning in launching the call of contents |
| 2017-11-08 21:08:47 | <maca> call for contents |
| 2017-11-08 21:08:54 | <gwidion> good |
| 2017-11-08 21:08:55 | <a-l-e> ok... i will have to install the form for last year, then... |
| 2017-11-08 21:09:09 | <a-l-e> (from last year) |
| 2017-11-08 21:09:13 | <gingercoons> do you want any help with the call from the programme team? |
| 2017-11-08 21:09:20 | <pippin> a-l-e: please do not have checkboxes for desired dates |
| 2017-11-08 21:09:34 | <pippin> dates/days |
| 2017-11-08 21:09:40 | <a-l-e> pippin, that's fine for me... |
| 2017-11-08 21:09:42 | <frank> Was that a problem last year? |
| 2017-11-08 21:09:50 | <pippin> if people have constraints on what day they can present, they should put it in free form notes |
| 2017-11-08 21:09:50 | <gwidion> So - one interesting thing you should know about before the call for contents is about the special presentation we call "State of the Libre Graphics" |
| 2017-11-08 21:09:57 | <frank> Ah. |
| 2017-11-08 21:10:19 | <pippin> it has been problem in prior years that people put things in there - due to expectation, making it nigh impossible to group related talks... |
| 2017-11-08 21:10:24 | <gwidion> yes, i t ws a problem last year, because I got everything delayed... call for contents went online when some people could not arrange for having a visa in time. |
| 2017-11-08 21:10:45 | <a-l-e> yeah, after reading your request, i also was thinking that the notes should be enough for that |
| 2017-11-08 21:11:47 | <maca> ok, so no checkboxes and the avalaibity of dates should be specified in notes |
| 2017-11-08 21:12:06 | <albert> and have the call for content asap |
| 2017-11-08 21:12:57 | <pippin> maca: special availability/desired dates should not be specified as something to have in the notes either.. if it is important the submitter will know himself that it is 'extra notes' to the submission |
| 2017-11-08 21:12:57 | <albert> @gwidion, can you tell us about the "State of the LG"? |
| 2017-11-08 21:13:29 | <maca> ok |
| 2017-11-08 21:13:36 | <pippin> albert: see for instanced this call,. it has a paragraph about 'state of libre graphics' https://libregraphicsmeeting.org/2016/call-for-participation/ |
| 2017-11-08 21:14:40 | <pippin> albert: please consider the title of the paragraph to be 'State of Libre Graphics' ,.. rather than the odd us centric error people tend to do and call it a "union" |
| 2017-11-08 21:15:21 | <frank> Isn't that how the expression originated? |
| 2017-11-08 21:15:39 | <gingercoons> also, if you want help with the intricacies of putting the call together (like State of), there's a very useful Programme Team that would be happy to help you draft and distribute :) |
| 2017-11-08 21:15:40 | <pippin> frank: no, the first one was exp,icitly 'state of libre graphics' |
| 2017-11-08 21:17:28 | <a-l-e> i've copied the 2017 talks submissions form into the 2018 site... |
| 2017-11-08 21:17:37 | <albert> ok, anyway, can we establish the issues we need to talk today? |
| 2017-11-08 21:17:55 | * Tavmjong (~tbah@chv78-1-82-233-243-137.fbx.proxad.net) has joined |
| 2017-11-08 21:18:02 | <a-l-e> the dates were already commented off |
| 2017-11-08 21:18:02 | <frank> I have something. It may be quick, but it's also not urgent, so we can talk about it near the end. |
| 2017-11-08 21:18:11 | <frank> Now that scheduling is buttoned up, I think that we ought to send the long-ago-written SPI letter and ask our friends in Milan and Saarbrucken how 2019 and 2020 look, with a view of having actionable proposals on both matters in April. |
| 2017-11-08 21:18:33 | <pippin> the programme team has traditionally both helped draft/distribute the call, and communicate with people submitting content - it is fine if the local team with the local member of the programme team draft a call based on old ones - then we could have a native english speaker/writer tidy up language :) |
| 2017-11-08 21:18:49 | <a-l-e> frank, that's a different topic... the 2019 lgm... |
| 2017-11-08 21:19:14 | <albert> we've thought: 1. call for contents launching date, 2. coordination between groups, and 3. how are we funding the meeting |
| 2017-11-08 21:20:03 | <frank> That seems reasonable to me. If a-l-e likes, we can wait on the 2019 stuff. |
| 2017-11-08 21:20:14 | <frank> Why wouldn't we call for content immediately? |
| 2017-11-08 21:20:59 | <pippin> frank: we'd need to have a forumulated call before launching it.. |
| 2017-11-08 21:21:18 | <albert> yes, no problem, we only need to coordinate with the programme team and launch it |
| 2017-11-08 21:21:40 | <frank> Great. That leads us to item 2 then. |
| 2017-11-08 21:21:52 | <frank> Have those contacts been properly established? |
| 2017-11-08 21:22:06 | <a-l-e> (lgm 2019: but it also need to talk about that at some time... by chance i've met zoe who is pushing for milan... and she probably can also do it for 2019 (not 2020) and she would need an answer rather fast) |
| 2017-11-08 21:22:38 | <frank> I think we ought to talk about 2019 today, then, as soon as immediate 2018 matters are done. |
| 2017-11-08 21:22:51 | <a-l-e> for the call: i think that we really have to take care that we have a special venue... not a traditional auditorium. |
| 2017-11-08 21:22:52 | <frank> It's not easy to get everybody in the same [virtual] room. |
| 2017-11-08 21:23:12 | <frank> Will the venue change the talk format considerably? |
| 2017-11-08 21:23:28 | <frank> Or do you mean we ought to encourage more interactive content? |
| 2017-11-08 21:23:51 | <a-l-e> more specific content in order not to have too many people joining a single event. |
| 2017-11-08 21:23:55 | <albert> we have to address a lot of things for this years's meeting yet... |
| 2017-11-08 21:24:05 | <a-l-e> and maybe have parallel events this time. |
| 2017-11-08 21:24:14 | <frank> So we need to split into multiple groups on some of the days? |
| 2017-11-08 21:24:28 | <pippin> or use one of the two venues for a dedicated cozy hallway track... |
| 2017-11-08 21:24:47 | <a-l-e> (i would not do parallel talks, but somebothing else (workshops, ...) running along side the talks |
| 2017-11-08 21:25:25 | <pippin> the preference in the past has been to only have the hallway track (or workshops) in parallel, making one of two venues a cozy hallwaytrack site when not used for workshops might be an option - though locals would know better |
| 2017-11-08 21:25:43 | <a-l-e> i don't have a solution for it... also because i don't really get yet how exactly the spaces look like and when they are available (but i have rough idea about it) |
| 2017-11-08 21:25:49 | <albert> to clarify: we have a big venue in university and two smaller spaces |
| 2017-11-08 21:26:06 | <a-l-e> yes, pippin, but this year we won't be able to fit everyone in one space. |
| 2017-11-08 21:26:32 | <frank> So even the big venue can't accommodate everybody? How many people? |
| 2017-11-08 21:26:52 | <pippin> a-l-e: we couldn't really fit all in the brussels auditorium either |
| 2017-11-08 21:26:54 | <albert> yeah, the big venue is like 200 people |
| 2017-11-08 21:26:54 | <a-l-e> one idea was to have more broad public talks on the first day at the universtiy... and then more foscused ones on the following days. |
| 2017-11-08 21:27:19 | <albert> but is not close to the other ones |
| 2017-11-08 21:27:20 | <a-l-e> pippin, it's probably even smaller than brussels. |
| 2017-11-08 21:27:52 | <a-l-e> albert, personally, i'd prefer to stick to the original plan to have the lgm "in town" and adapt the program to best use the space we have... |
| 2017-11-08 21:28:08 | <a-l-e> but plans can change... |
| 2017-11-08 21:29:22 | <frank> So we have a space that fits everybody, but we'll be using the smaller space some days? |
| 2017-11-08 21:29:34 | <albert> can we set a deadline to have the draft for the call and then passit to the programme team? |
| 2017-11-08 21:30:29 | <pippin> albert: how far is the uni from the smaller "twin-venues", in km, or transit/walking time? |
| 2017-11-08 21:30:55 | <albert> it's about 4km... |
| 2017-11-08 21:31:35 | <albert> 15 minutes by bus or bike |
| 2017-11-08 21:31:39 | <frank> So is the plan to meet at the big site some days and at the small site other days? Are those days firmly planned? |
| 2017-11-08 21:31:53 | <pippin> frank: have you read the minutes from earlier meetings? |
| 2017-11-08 21:32:27 | <frank> I read one of them. Apparently not the right one. |
| 2017-11-08 21:32:28 | <a-l-e> the original possible plan was to have the inauguration day at the university (bigger venue) and the rest of the lgm in two smaller twin places |
| 2017-11-08 21:32:51 | <albert> the original idea was have the first day session in the university and the other days in the smaller ones |
| 2017-11-08 21:33:38 | <frank> So we can set rough numbers of "talk" slots and "workshop" slots maybe. |
| 2017-11-08 21:34:32 | <albert> is it necessary to know the slots before the call? |
| 2017-11-08 21:34:40 | <pippin> not at all |
| 2017-11-08 21:35:25 | <frank> We might need to hint somehow at the different format, though. |
| 2017-11-08 21:35:26 | <pippin> and we probably want to stick to the length we've had in the past,. 20min talk slots - and 1.5h or 2h workshops; |
| 2017-11-08 21:35:38 | * ___colm (~Thunderbi@213.219.152.245) has joined |
| 2017-11-08 21:35:44 | <albert> ttaht's ok |
| 2017-11-08 21:35:53 | <pippin> and if we get the luxury of content taking too much time, figure out how many we need to get rid of to have a long enough lunch |
| 2017-11-08 21:35:55 | <frank> Folks are accustomed to talks dominating the program. We at least ought to nudge towards more people holding workshops. |
| 2017-11-08 21:36:06 | <pippin> we've had workshops dominating in the past... |
| 2017-11-08 21:36:16 | <pippin> depending on the year |
| 2017-11-08 21:36:28 | <albert> and can we try to have the draft at the beginning of the next week and then start to work with the programme team? |
| 2017-11-08 21:36:36 | <frank> How did that come about? Did organizers solicit that way? |
| 2017-11-08 21:36:43 | <frank> (The workshop-heavy meetings, I mean.) |
| 2017-11-08 21:37:09 | <albert> it's ok for us... |
| 2017-11-08 21:37:10 | <gingercoons> albert: sounds very reasonable to throw a draft to the programme team next week |
| 2017-11-08 21:37:19 | <albert> ok!!! |
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| 2017-11-08 21:37:31 | <pippin> and the programme team can gather here, same time next week? |
| 2017-11-08 21:37:59 | <albert> yep |
| 2017-11-08 21:38:42 | <albert> so, that was a thing we wanted to talk... coordination between workgroups |
| 2017-11-08 21:40:48 | * ___colm (~Thunderbi@213.219.152.245) has joined |
| 2017-11-08 21:41:15 | <a-l-e> i think that when we write the call we can write it in a way that tells the type of talks that we woue prefer to get... |
| 2017-11-08 21:41:44 | * laraaa (50e5898d@gateway/web/freenode/ip.80.229.137.141) has joined |
| 2017-11-08 21:41:48 | <frank> I think that's the right way to do it. |
| 2017-11-08 21:42:02 | <maca> ok |
| 2017-11-08 21:42:23 | <frank> And maybe if we get too many talks, we can ask people with workshoppable talks to think about reworking them to fit. |
| 2017-11-08 21:42:26 | <a-l-e> from what i've understood about the location this year we should push the "meeting" character of the lgm... and put less weight on the talks. |
| 2017-11-08 21:42:48 | <a-l-e> maybe with a less busy schedule than we usually have. |
| 2017-11-08 21:42:49 | <laraaa> hi all - aplogies for late arrival |
| 2017-11-08 21:43:07 | <maca> perfect, we'll put that spirit into the draft of the call |
| 2017-11-08 21:43:22 | <frank> laraaa: Welcome! |
| 2017-11-08 21:43:37 | <sanguivor> Less busy schedule would be welcome. |
| 2017-11-08 21:43:37 | <frank> We're just talking about the call for participation. |
| 2017-11-08 21:44:19 | <laraaa> great, i'm catching up |
| 2017-11-08 21:45:55 | <a-l-e> for those have a login to the 2018 wp, here is the unformatted draft for the for: http://libregraphicsmeeting.org/2018/?post_type=wplf-form&p=47&preview=true |
| 2017-11-08 21:46:19 | <a-l-e> (and it badly needs some formatting!) |
| 2017-11-08 21:46:57 | <frank> It doesn't work for me (unauthenticated). |
| 2017-11-08 21:47:13 | * maca (~Adium@175.pool85-61-195.dynamic.orange.es) has left |
| 2017-11-08 21:47:25 | * maca (~Adium@175.pool85-61-195.dynamic.orange.es) has joined |
| 2017-11-08 21:47:36 | <a-l-e> frank, that's why i wrote "for those who have a login" : - ) |
| 2017-11-08 21:47:46 | <laraaa> like the website, well done guys |
| 2017-11-08 21:48:07 | <nomis> I agree, the site looks great. |
| 2017-11-08 21:48:32 | <frank> a-l-e: I figured that; just pointing out that most of us probably can't see it. |
| 2017-11-08 21:48:40 | <frank> I like what I can see though! |
| 2017-11-08 21:48:57 | <a-l-e> frank, it was mostly for the local team... and they are supposed to have a login... |
| 2017-11-08 21:49:07 | <a-l-e> (but not all of them have) |
| 2017-11-08 21:50:07 | * pippin notes that we've got 10min left if we are to stick to the 1h meeting time frame |
| 2017-11-08 21:50:11 | <laraaa> spacing between lines could be wee bit bigger in the main paragraph on the front page - the highlighted sentence looks misspelled |
| 2017-11-08 21:50:34 | <gingercoons> albert mentioned something about coordination between teams? |
| 2017-11-08 21:50:51 | <frank> Yes. Are web and program coordinations in order? |
| 2017-11-08 21:50:57 | <frank> What others do we need to address? |
| 2017-11-08 21:51:37 | <gingercoons> I'd be curious to hear the local team's concerns and if there are any particular ways they'd like to handle coordination |
| 2017-11-08 21:51:46 | <a-l-e> for me personally, a content meeting at the same time in a week does not work... |
| 2017-11-08 21:52:07 | * gregp_ (~gregp@2602:30a:2c97:5070::23) has joined |
| 2017-11-08 21:52:23 | <maca> what would be a good time four u, a-l-e? |
| 2017-11-08 21:52:54 | <a-l-e> wednesday i have an event starting at 19:00... |
| 2017-11-08 21:53:15 | <a-l-e> monday and tuesday i'm busy from 19:00 to 21:00 |
| 2017-11-08 21:53:33 | <maca> ok, so thursday…? |
| 2017-11-08 21:53:44 | <a-l-e> that's still free here : - ) |
| 2017-11-08 21:54:10 | <pippin> thu works fine for me |
| 2017-11-08 21:54:19 | <gingercoons> ditto |
| 2017-11-08 21:54:47 | <a-l-e> i wanted to spend some words on the finances (in parallel to the discussions on meetings date... |
| 2017-11-08 21:55:33 | <maca> ok… that was an item in our agenda… |
| 2017-11-08 21:56:02 | <a-l-e> i think it has been made clear that the local cannot expect any monetary help from the global community for the venues and other local organizatory tasks... |
| 2017-11-08 21:56:19 | <maca> we have requested some funds from the university but have not hear anything yet |
| 2017-11-08 21:56:25 | <pippin> does the local team have an organization/bank account that could handle sponsorship funds raised locally/internationally? |
| 2017-11-08 21:56:41 | <a-l-e> ... and for the traveling reimbursement the global community should try to find a way to collect some money. |
| 2017-11-08 21:56:55 | <a-l-e> ... even if it's likely that we won't need very much money (since the lgm is in europe) |
| 2017-11-08 21:57:40 | <albert> here you have the three spaces we have at this moment: https://www.google.com/maps/d/viewer?mid=1Rq4BGHbxqSfIfvlCCSXekrBb2ETNZ1p5&ll=37.40038294626983%2C-5.9892084061126525&z=15 |
| 2017-11-08 21:57:56 | <albert> sorry about using Google Maps... |
| 2017-11-08 21:58:02 | <pippin> a-l-e: we could also encourage groups to raise their own funds, like pixls.us, GIMP, OSPs and more have done in the past |
| 2017-11-08 21:58:03 | <a-l-e> and we have a few "hidden" sponsors that will pay for their people to join the lgm. |
| 2017-11-08 21:58:25 | <frank> FontForge is paying its own way this year as last year. |
| 2017-11-08 21:58:39 | <frank> Or rather next year as this year. |
| 2017-11-08 21:58:49 | <maca> we can use a bank account of a organization we belong to |
| 2017-11-08 21:59:34 | <a-l-e> yes, i agree with you, but there were discussion on having also a better found raising for the lgm too... frank... any chances that we have something up and running for the next lgm? |
| 2017-11-08 22:00:16 | <frank> I will send the letter to SPI, but I think that the best we can hope for is a solid proposal on which we might vote in Seville. |
| 2017-11-08 22:00:46 | <frank> I also plan to get information from folks who've raised money in the past with an eye towards getting some repeat donations from them. |
| 2017-11-08 22:01:03 | <a-l-e> i don't think that voting at the venue is a good idea. several relevant people might be missing. |
| 2017-11-08 22:01:04 | <frank> But I think that we need to get our SPI umbrella in place before the field of donors opens up. |
| 2017-11-08 22:01:40 | <gregp_> what happened to Pledgie? |
| 2017-11-08 22:01:50 | <frank> We could also vote on it beforehand, but, even if we get that finalized by the end of January, it's unlikely to help us this funding cycle. |
| 2017-11-08 22:02:06 | <frank> Did we use Pledgie in the past? |
| 2017-11-08 22:02:20 | <gregp_> yes, at least in 2016 |
| 2017-11-08 22:02:25 | <gregp_> and before |
| 2017-11-08 22:02:35 | <frank> How did we solicit the donors? |
| 2017-11-08 22:02:43 | <gregp_> on the LGM site |
| 2017-11-08 22:02:50 | <a-l-e> yes, the pledgies have been a good way to collect money for a few years (and a bad one for another few ones... until we stopped) |
| 2017-11-08 22:02:51 | <frank> Oh. I do remember that. |
| 2017-11-08 22:02:53 | <gingercoons> fwiw, we also used the pledgie some years to channel larger donations, in addition to its individual function |
| 2017-11-08 22:03:09 | <frank> Did we solicit those larger donations somehow? |
| 2017-11-08 22:03:18 | <gingercoons> absolutely |
| 2017-11-08 22:03:25 | <gingercoons> we had people who were in charge of fundraising |
| 2017-11-08 22:03:31 | <albert> ok, we are leaving in 5 minutes... so... next specific meeting is next thursday between draft and programme teams? |
| 2017-11-08 22:03:37 | <gingercoons> also, organizations voluntarily approached us to give us money, from time to time |
| 2017-11-08 22:03:58 | <a-l-e> albert, fine for me |
| 2017-11-08 22:04:13 | <frank> gingercoons: Do you have any of the records from those fundraising activities, or are those with Louis? |
| 2017-11-08 22:04:23 | <albert> and then next general meeting would be on november the 22nd |
| 2017-11-08 22:04:28 | <a-l-e> and in two weeks again a general meeting? |
| 2017-11-08 22:04:37 | <albert> yeah |
| 2017-11-08 22:04:44 | <gingercoons> there are records we compiled after 2015, which were produced by nate and dave |
| 2017-11-08 22:04:50 | <gingercoons> they should be kicking around somewhere |
| 2017-11-08 22:05:23 | <frank> Ah. I'll ping Nate; we were going to talk anyway. |
| 2017-11-08 22:05:37 | <a-l-e> for next thu: again 21:00? |
| 2017-11-08 22:05:45 | <a-l-e> (it can be earlier for me) |
| 2017-11-08 22:05:57 | <frank> That works for me. |
| 2017-11-08 22:06:21 | <gregp_> please send a reminder on the LGM list the day before |
| 2017-11-08 22:06:37 | <albert> ok, next thursday at 21.00 |
| 2017-11-08 22:08:03 | <albert> ok, folks, see you then! we'll be preparing the draft for the call for contents |
| 2017-11-08 22:08:08 | * ChanServ gives channel operator status to a-l-e |
| 2017-11-08 22:08:09 | * albert has quit (Quit: Saliendo) |
| 2017-11-08 22:08:12 | * a-l-e has changed the topic to: http://libregraphicsmeeting.org/ - next LGM: 26-30 april 2018 in sevilla - next org meeting: 22 november 2017, 21:00 CE(S)T |
| 2017-11-08 22:08:37 | * gregp_ has quit (Quit: Konversation terminated!) |
| 2017-11-08 22:08:41 | * maca (~Adium@175.pool85-61-195.dynamic.orange.es) has left |
| 2017-11-08 22:08:49 | <a-l-e> have a good evening you all |
| 2017-11-08 22:09:02 | <a-l-e> ... or a good night... or anything else... |
| 2017-11-08 22:09:48 | * frank has quit (Quit: Leaving) |
| 2017-11-08 22:11:38 | <pippin> it should be noted that the meeting next thursday is primarily for the programme team to work - not for everyone to join |
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download raw logfile: LGM2018_meeting_log_2017_11_08.txt